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MS Project training notes
2006/12/15
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- Course is about setting up a project, not tracking (but beginnings will be covered)
- file menu
- save as: e.g. webpage
- edit
- undo: only 1 undo level
- tasks
- split
- view
- calendar
- :base calendar: tools / options
- tools / change calendar [how does this relate?]
- these are company holidays
- can it load holidays like outlook – yes, from project central server
- attach the calendar to the project: project / project information
- many projects are built from finish date, but that leaves no slack time
- tasks pane
- used only with project central server?
- tool bars
- standard
- format
- ask pane
- project: quicker ways than that
- insert subtasks
- simply press insert key to insert rows
- 0 duration = milestone (can also have a milestone with a duration)
- constraints
- difference between a deadline and a constraint: deadline is less important
- review
- start
- project start date: menu / project:
- calendars:
- base calendar = tools / options / calendar
- project calendar = tools / change working time / new
- assign / attach that project calendar to the project: menu: project: project information
- show holidays on Gantt chart: context menu: Gantt chart: nonworking time (option: in front of the taskbars: interrupts the taskbars)
- recurring tasks: menu: insert: recurring task
- set duration: d = day, m = minute, mo = month, w = week
- creating link relation ships
- visually by dragging tasks onto each other in the Gantt chart
- writing in field predecessors (sf is default, s=stat, f=finish, relation ship), -lag and +lead time
- constraints and deadlines
- resources
- types
- WORK: REUSABLE
- MATERIAL: CONSUMABLE
- groups
- teams
- internal or external
- suppliers
- max units
- e.g. FULL TIME OR HALF TIME PERSON
- types
- start
- last hour
- resources – critical (overrun) tasks
- reallocating resources to reduce slack and slippage
- baseline
- set: menu: tools / tracking / baseline
- in the Gantt chart, the blackline is the baseline
- tracking
- recommended to always display the tracking toolbar
- reports
- menu: view / reports
- resources – critical (overrun) tasks
- Outlook: level 2 training
- tracking
- split task
- update task
- customization (views, reports, filters)
- master projects
- resource pools
- tracking
Collaborative timeline activity for face-to-face classes on history
2006/03/15
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- An easily produced and repeated classroom activity, originally developed for listening comprehension and speaking practice in language classes, based on filling out collaboratively a timeline spreadsheet in the digital audio lab:
- Listen and process/write:
- Advanced German class listens to segments of an authentic German cultural history documentary from the authentic German TV series “100 deutsche Jahre” (which follows a single topic throughout 20th century German history).
- And each student enters notable summaries of events with their time of occurrence into a spreadsheet
- that the teacher
- has at beginning of activity distributed to each individual student using the digital audio labs file management features
- and after listening collects from students, merges, either with student author data or an anonymous student identifier (for corrections), into an excel timeline spreadsheet
- and visualizes the collaborative outcome as an easily collated timeline on the projector to the entire class.
- Speaking: Discuss!
- Identify what are the gravity points for the comprehension of the video by the class: Why are these events deemed important?
- What are the outliers? Criticism? Justification?
- Also correct language errors in the student output.
- In early 2006, there was no Excel web app – collaboration likely has become simpler now
- launch link to publically editable spreadsheet to class
- visualize using excel web app charts
- In early 2006, there was no Excel web app – collaboration likely has become simpler now
- Listen and process/write:
Categories: Charts, classroom-activities, digital-humanities, German, learning-materials, Listening, Speaking
charting, excel-web-app, MS-Excel, timelines

