Home > e-infrastructure, Institution-is-Loyola-University-Maryland > How to prevent accidental deletion of files

How to prevent accidental deletion of files

Hard drives tend to fail occasionally. We recommend working with the institution-provided personal network shares which are regularly backed up by IT.

However, backups can only ever be run so often (normally overnight), and if you create a file during the day and accidentally delete it, there is no Windows Recycle Bin like functionality for network shares.

I am not making recommendations, especially not to bypass institutionally provided services, but I have worked with these additional (free and MS-backed) tools to extend these services:

1. Microsoft Synctoy 2.1: You can create folder pairs (between local and network drives and portable drives). You can have these folder pairs synchronized on the click of a button. This implies that this is not tool does not completely automate synchronization, but you could e.g. do this every morning and evening when you start/stop working. You will have to wait for the synchronization to finish. You could work on the local drive during the day – being able to benefit form the existence of the Recucle bin – and synchronize with your personal network drive at night.

2. Microsoft Live Mesh Beta: You can sign up with a Windows Live ID and designate a folder on your (multiple) PC(s) to be synchronized via a web folder. This happens automatically. Space is limited (5GB?).

3. There are also some settings in MS-Word you may want to consider, which you can access by clicking the Office button / Word options / Advanced:

I always have a backup file created on save (in the same folder) and do not allow background saves which helps against file corruptions. I have not tested working with the option of keeping local copies of network share files.

Be aware that you are on your own with this, and that your mileage may vary.

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