Posts Tagged ‘meeting-requests’

OWA Calendar collaboration is spreading on campus…

… in Spring 2013 to Student Advising and Central Tutoring, from the LRC tutoring, staffing and room and equipment booking since Fall 2011. Glad to see that we get more benefit out of this new tool. 20130220_171700

Copy/paste meetings with resource mailboxes in Outlook on MS-Exchange 2010?

For schedules too complex to be managed in the repeating dialogue, why can I, in Outlook calendar,  copy/paste meeting requests that include rooms into a new time slot, but while the new meeting appears immediately in my calendar, no update gets sent to the room unless I open the new meeting and click the button: “send” manually:


How to extend your LRC class booking to the entire term by adding weekly recurrence

2013/01/09 1 comment
  1. The single screenshot booking FAQ mentions recurrence briefly. If you failed to add recurrence when you booked the LRC for your class, you can likely still add it:
  2. Go to your NINERMAIL calendar, open your “meeting”, like so: adding-recurrence1
    1. if the (1) recurrence indicator is missing or if, when browsing your NINERMAIL calendar for the term, your class booking shows up not every week, only during the first?
    2. Then (2) open your class booking by double-clicking on it.
  3. In the window of your class booking, do these steps (use your own class times, not the ones in the example)
    1. note how the (1) tooltip for the “repetition” dialogue says “repeat”;
    2. classes meet (2) “weekly”, but more complex schedules can also be set up (“repeat every x week”)
    3. don’t forget to (4) “end by” the last day of classes.
  4. adding-recurrence
  5. You will receive an immediate response from the LRC classroom in your NINERMAIL inbox. Check it for and report any problems that you cannot resolve to the LRC reception desk.adding-recurrence2

Protected: Why does the autoaccept-agent not send messages from on-premise equipment mailboxes to students in the Office365/live@edu cloud?

2012/09/19 Enter your password to view comments.

This content is password protected. To view it please enter your password below:

Film equipment booking FAQ

  1. Do not send the meeting request to or some other person you know in the LRC, but rather send to the equipment email as listed here. Your meeting request will reach this equipment item’s “Resource Attendant who manages the item.
  2. Do not attempt to book equipment items that are “blocked” on the Scheduling Assistant  tab of your meeting request. The Attendant currently mails acceptance responses only to permanent staff, not to students (check for booking success instead using the calendars shared with you in your NINERMAIL), but still has her Scheduling Assistant update the equipment’s publically visible calendar with the booking (tentatively for students). You may have figured by now that TBA:the Resource Attendant and her Scheduling Assistant are actually robots, “Do more with less” and all.
  3. Do not write in the notes field “I would like a Boom Pole as well” or similar.  Nobody but robots is supposed to look at your message, and Robots cannot process this note, and they do not need to: Just add all equipment items,that you plan to check out and back in at the same time, as additional recipients in the “Resources” textboxas listed here, so that the Resource Attendant and her Scheduling Assistant can manage the sharing of the items.
  4. Do not load only a single equipment piece – you would be playing a time-consuming lottery with the availability of this item. Rather, load all equivalent equipment pieces in the “Resources” field (see explanation on list of bookable items ) that you could use. E.g. if you need a Vixia camera with a heavy tripod and a microphone, load (-> list of bookable items ) LRC Camera 11-14 and all LRC Tripods 01-04. Then compare availability lines in the scheduling assistant for these items: You will find more easily one Vixia camera and one heavy tripod that fits well into your schedule. Just remember to remove the other equivalent items that do not fit as well into your schedule, before sending the meeting request.
  5. New memory options from Summer 2013:
    1. Cameras do not include sd-cards anymore. If you need an LRC sd-card, you have to check  it out (and back in) separately, by adding  to the “resources:” LRCsd-card##
    2. Have no way of getting your footage off the camera when returning equipment. Don’t hog the equipment. You can now store your footage temporarily on an LRCthumbdrive##.

Protected: Why we need autoaccept messages from on-premise equipment mailboxes to students in the Office365/live@edu cloud

2012/09/19 Enter your password to view comments.

This content is password protected. To view it please enter your password below:

LRC Calendars setup, documentation and training

I have written dozens of posts on the MS-Exchange/Outlook/OWA/Ninermail calendaring system that I set up for room reservation, equipment circulation, and staff timetabling in the LRC, the most recent 50 of which you also can view here – which should display like below in Firefox feed display. If you use Internet Explorer which has a nicer RSS feed display, you get to a list of articles where you cannot only browse, but search within the search results:

calendaring-articles-rss-Thomas_ Work Space » calendaring_1340999370087

LRC Outlook/Exchange 2010 Resource Calendaring: How to alter meeting times in OWA

  1. Changed your mind/requirements about a meeting time you made?
  2. Go to your NINERMAIL Calendar, open the meeting, alter the times from the dropdowns (use the “scheduling assistant” to check for conflicts of the new time), click “Send update”