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Posts Tagged ‘live@edu’

Room and Equipment handling using MS-Exchange Resource Mailboxes: Configuration with OWA instead of PowerShell

2011/08/30 1 comment
  1. As once can easily find documented for MS-Exchange 2007, if you are the owner of the mailbox, you can use the OWA-feature “open other mailbox”.owa-open-other-mailbox1
  2. As impersonated user  for this mailbox owa-open-other-mailbox2, you can access the “Options / Settings”:
  3. for the “resource” scheduling owa-open-other-mailbox-resource-mailbox-options-scheduling
  4. for its “calendar”
  5. owa-open-other-mailbox-resource-mailbox-options-calendar
  6. This is maybe not as much fun as PowerShell’s Set-MailboxCalendarSettings and set-CalendarProcessing (click as you go, no batching), but easier on your MS-Exchange admin Smile and especially practical for quick modifications and tests,
Categories: audience-is-language-learning-center-manager, documentation, e-infrastructure, service-is-library Tags: , , , , , , , , , , ,

LRC Outlook/Exchange 2010 Resource Calendaring: LRC resources in the Global Address List (GAL)

2011/08/30 3 comments
    1. Open the GAL for resources by clicking on “Resources” in a meeting request, like here:owa-window-new-meeting-request-resources-marked
  1. You will find an equivalent of the LRC bookable resources list in Outlook’s/O’WA’s Global Address List.
  2. In the GAL,you can  filter by recipient type: outlook-gal-rooms
    1. the result, in outlook: outlook-gal-room-list
  3. for LRC resources, especially other than rooms, it is easier to filter by name(all LRC resource names start with “LRC”) – the result,
    1. in Outlook:gal-lrc-resources
    2. in OWA you will see the GAL as part of the address book owa-lcr-rooms-GAL
Categories: audience-is-language-learning-center-temp-staff, audience-is-students, audience-is-teachers, e-infrastructure, service-is-library, training Tags: , , , , , , , , ,

LRC Outlook/Exchange 2010 Resource Calendaring: How to cancel meetings in OWA

2011/08/30 4 comments
    1. View instead a short screencast how to cancel meeting requests in OWA.
    2. Or: You start out with a meeting request conversation like this, showing:
      1. a request send from account LRC help (example)
      2. an accepted meeting response  from the resource (e.g. the room) account
    3. owa-cancel-sent-items-meeeting-request-icon-vs-mail-icon
    4. to cancel that meeting, you can go to your (!) calendar in OWA,
      1. select (click on) the meeting and choose “delete”
        1. either  from the context menu after right-click the meeting
          1. or  from the ribbon after selecting the meeting
        2. if the meeting was repeating/recurring, you will be given the option to
            1. cancel this occurrence
            2. cancel all future occurrences
            3. cancel all occurrences (be CAREFUL not to delete past meetings that have taken place; cancel all future meetings in a series by updating the meeting series end time (leaves past meetings of the series intact))owa-cancel-calendar-meeting-delete-series
    5. you can also just open the meeting and choose from the top menu the “Cancel meeting” button, then press menu button: “Send update”:
      1. owa-cancel-calendar-meeting-occurance-open-ribbon-cancel
        1. Again, for recurring/repeating meetings, you will be asked to confirm what exactly you want to cancel, the individual occurrence or the entire series of meetings:  owa-cancel-calendar-meeting-occurance-open-ribbon-cancel-dialog
      2. You have the opportunity to include an informative note in your update before sending.
      3. owa-cancel-calendar-meeting-occurance-open-ribbon-cancel2
    6. After the cancellation has gone through, this is how the results will look like in the e-paper trail:
      1. “sent items” owa-cancel-sent-items-meeeting-request-icon-vs-mail-icon
      2. a cancelled meeting conversation in your “inbox” in “conversation view”: owa-cancel-conversation-views-meeting-request-icons-accepted-declined-canceled-icon
      3. Here is a complete icon legend: 

        4. owa-cancel-conversation-views-meeting-request-icons-accepted-declined-canceled-icon-marked

Categories: audience-is-language-learning-center-temp-staff, audience-is-students, audience-is-teachers, e-infrastructure, Screencasts, service-is-library, training Tags: , , , , , , , , , ,

LRC Outlook/Exchange 2010 Resource Calendaring: How staff view resource “Calendars from your organization” in OWA

2011/08/30 6 comments
  1. Note: Students that have not been specifically invited to share a calendar, must use (staff may also) this approach to view calendars, to avoid a permission problem .
  2. Staff can load resource calendars, but as somebody who books the resource (except where you still cannot book/schedule/sign up: Tutors), you normally neither need nor want to (unless you manage the resources).
    1. To preview the free/busy schedule of the resource, use the scheduling assistant instead.
    2. To make sure that you have booked the resource, load your OWN calendar instead: Since it is you who “meets” with the resource, your meeting will be reflected on there. If you also loaded the resource’s calendar, you would see your “meeting” twice. A meeting always appears in the calendar of all “participants” – only that, other than for resource calendars, you normally do not view the calendar of the other participants who are “human resources”(or maybe you are, at least in the scheduling assistant, but not with details beyond “busy”).meeting-request-view-in-calendar-both-personal&resource_thumb_thumb
    3. You may want to load the resource calendar to learn details about the other “meetings”of the resource (e.g.  which conflicting meeting organizer you can contact in an emergency, or to know how many tentative meeting requests are already pending for a tutor). Below is how:
  3. Similarly to in Outlook (desktop): outlook-mycalendars-shared-calendars-open, in OWA, click on the lower left “Calendar-icon” calendar-iconto unfold the “My Calendars” list my-calendar-icon  in the left pane, then right-click on “My Calendars”, choose “Add Calendar”owa-mycalendars-add1 .
  4. put (part of) the name, click “ok”owa-mycalendars-add2
  5. if there are multiple matches, select the correct one (you can only select one at a time)owa-mycalendars-add3
  6. press “OK” again: owa-mycalendars-add5-search.
  7. As explained above, there is little reason to go overboard and add too many calendars, unless you have to manage: lrc-calendars-outlook
  8. However, you can also easily remove calendars, through the context menu item “Remove shared calendar” owa-mycalendars-add9-remove
Categories: audience-is-language-learning-center-temp-staff, audience-is-students, audience-is-teachers, e-infrastructure, service-is-library, training Tags: , , , , , , , , ,

Our Office 2010 & Office365/Live@Edu/Live not yet @Edu/Ninermail Upgrade: A running log

2011/08/11 1 comment
  1. Just logging some notes, observations, issues, step-by-step instructions…
  2. Office 2010ff install (office2010-full-install-labadmn.wmv [all links are to the folder only, choose screencast by name):
    1. 0:00-2:00: you can easily install Office 2010 from the ISO file without physical CD media, if you first install the free Magic Disc, then from the system notification tray, mount the ISO file to the , open the pseudo-drive from Explorer, which starts the installer through Autorun
    2. 2:00-4:00: since we do not want frozen imaged lab computers to ask for the installation media “on first run”of Office features, we choose button:customize, tab:installation options: “run all from Computer” (top – level selection is sufficient, rest of video is looking around), then button:upgrade
    3. Lots of waiting ensues…
    4. At the end, 28:55, “Microsoft office professional plus 2010 encountered and error during setup”, also the installer complains once about another instance running, then 38:12 asks for rebooting,
  3. Office 2010 first run  (office2010first-run-excel-web-app-test.wmv): 
    1. after reboot, the installation seems to have completed
    2. changing Office update policies seems to be not allowed
    3. file /save&send / save to web / windows live / log in / browse to a folder / give a filename: office2010-file-save&save-to-web 
    4. type something, save and exit
    5. in web browser, open windows live:
      1. log in, go to menu:SkyDrive, browse to the folder, find the file, click on it to view in browser,
      2. from top menu, choose edit in browser, type something, save,
      3. from top menu choose edit in excel, wait for download to open, type something, save&close,
      4. go back to web browser, open the update document from the right users (lab staff).
  4. sharing with windows live
      1. first uncc-LRC needs to make some friends:
        1. eventually, we want the staff of the uncc-LRC be able to use these online  extensions of the most common tools in our work environment, MS-Windows and MS-Office. For this, we need to wait until live@edu/ninermail  is up, so that we can invite lab staff using their @uncc.edu email  addresses
        2. for testing purposes, I have invited myself and the lab coordinator using their personal Hotmail/live addresses
      2. friends need to accept the invitation email  – and even on Hotmail/live mail, look for them in their Junk mail folder (this has been one of the unresolved mysteries of inter-office politics at Microsoft since at least 2007). accepting-friend-request
      3. second, in SkyDrive, share your files with these  friends, and with the right permissions
        1. skydrive-setting-folder-permissionsa sharing policy, per folder, needs to be decided upon
        2. uncc-non-secure permissions: all view, friends edit: uncc-lrc-non-secure-permissions
        3. uncc-secure-settings: only friends view and edit (shall we limit editing to some friends? permanent staff?) uncc-lrc-secure-permissions
        5. skydrive-permissions-folder-secure-some-friends note that some granularity of permissions is already supported, like
          1. folder:”secure”- “friends”:”can add,edit,delete”
          2. folder:”secure”- “friends”:”can read”
          3. folder:”secure”- “some friends”:”can add,edit,delete”
        6. skydrive-setting-folder-permissions-public-cannot-give-edit-access-beyond-friends note that you can give read, but not write access to files beyond the circle of your friends (“friending” within the organization should, however, become are more acceptable option when/if live@edu will allow for @uncc.edu accounts, and interesting, since it offers disintermediation for office network admin tasks).
        7. skydrive-upload-files-standard you can add files through a standard web-interface, or a more advanced Active-x control (looks like your mileage may still widely vary outside of Internet Explorer which is even more confusing when the ActiveX interface is offered in Firefox, but shows glitches). Note, however, that opening a local file in Office 2010 and save&share to SkyDrive is more attractive – however, will you in MS-Office see the folders that are merely shared with you to add to? Does not look like it. Stay tuned… office2010-file-save&save-to-web-windows-live-skydrive. one can still upload the spreadsheet from the web browser, then, also from a web browser, click “open in excel”. From then on, one can open it ore easily from the excel File / history shortcut. I am still working on figuring out how to map SkyDrive folders to local drives (it worked for one set, but other mappings run into problems: Is this because MS allows only one windows live identity to be mapped to your local windows account?)
        8. To publish (possible embed in a web page) spreadsheets with Excel Web App, you can choose:
          1. SkyDrive menu: add files
            1. add an existing file
          2. or SkyDrive menu: “new”
          1. Excel web app ribbon menu: “Open in Excel”
          2. Copy/Paste your content and Save, Close
          3. Excel Web app menu “excel-web-app-menu-embed Share”/ “Embed”:i
          4. Adjust your options in this sharing dialog: excel-web-app-share-embed-options
          5. To embed, take the html-code (you can increase the max width beyond 640 outside of this dialog) and paste it into your web publishing program
          6. Gotcha: To be embeddable, the spreadsheet needs to be in a public folder, or else: excel-web-app-gotcha-public-folder
            1. To move the file, use the “move”option in the file details pane to the right: excel-web-app-gotcha-public-folder4-file-details
            2. This setting should  make it work: excel-web-app-gotcha-public-folder-workaround
            3. And interestingly, it does, automagically: You do not have to update the embed code. It seems the link within the embed code goes to a “file” which has the “folder” it is in not as a path (in the link), but as an attribute:excel-web-app-gotcha-public-folder3
        9. to share a file: Examples for MS-office live file collaboration
          1. MS-Excel
            1. Do not use the “embed” link from SkyDrive, e.g. https://r.office.Microsoft.com/r/rlidExcelEmbed?su=10634757809471938&Fi=SD25C841818181C2!133: this opens in read-only even if I am logged in (in Firefox and in Excel)( as a friend with editing rights)
            2. use the “edit” link from SkyDrive, e.g https://skydrive.live.com/edit.aspx?cid=0025C841818181C2&resid=25C841818181C2%21133: “edit in browser” attempts first opening in browser (Firefox – not asking for  permissions, since I am logged in as friend with editing permissions), unsupported features redirect to excel 2010, opening in “protected view“ – but can enable editing.
            3. Note that when opening in excel 2010, you lose the concurrency that excel web app offers – thus, only 1 LRC assistant can have the online spreadsheet open to make update to the film collection (we have one barcode scanner equipped PC only anyway, so use this one for editing the film-collection.xlsx)
          2. MS-PowerPoint
              1. here is a folder link from where you can click on ""open in PowerPoint":
                https://skydrive.live.com/redir.aspx?cid=0025c841818181c2&resid=25C841818181C2!115
              2. this may take time: open-in-powerpoint-2010-from-skydrive
              3. here is the ""edit in browser"" link  https://skydrive.live.com/edit.aspxcid=0025C841818181C2&resid=25C841818181C2%21146
        10. to delete a file on SkyDrive: skydrive-delete-file 
          1. in detail view, hover over the file row
          2. click on the blue info button at the right end of the file row
          3. in the property pane that opens up on the right, click “delete”.
        11. MS-Word
          1. Just in case you were wondering about the underlying WEBDAV: You cannot paste the “open in word” link into a MS-Word 2010 file open dialogue (you used to be able to paste WebDAV links form the Blackboard Content System into MS-Word’s File-Open, but those were fully qualified URIs to MS-Word-files without JavaScript trickery), or else:
          2. could-not-open
        12. As of 9/27/2011, I also now managed to get in to SkyDrive with my university credentials, for how, see here: Skydrive@uncc.edu
  5. Natural language features testing in MS-Office 2010 is being logged here.
Categories: audience-is-language-learning-center-staff, documentation, e-infrastructure, office-software, Screencasts Tags: , , ,

Calendaring: How students can view the LRC schedules

2011/02/24 1 comment
  1. As of Fall 2011, this is obsolete. View instead the new and improved procedure.
  2. Calendars you can subscribe to:

Ind.Instr.Spanish

webcal://calendars.office.microsoft.com/pubcalstorage/6d826ffz2216669/COED_434-Tutoring-Spanish_Calendar.ics

Tutors French

webcal://calendars.office.microsoft.com/pubcalstorage/6d826ffz2216669/COED_434-Tutoring-French_Calendar(1).ics

Tutors Russian

webcal://calendars.office.microsoft.com/pubcalstorage/6d826ffz2216669/COED-434-Tutoring-Russian-2_Calendar.ics

Tutors Portuguese

webcal://calendars.office.microsoft.com/pubcalstorage/m8qcbqfz1289583/COED-434-Tutoring-Portuguese_Calendar.ics

Tutors Japanese

webcal://calendars.office.microsoft.com/pubcalstorage/m8qcbqfz1289583/COED-434-Tutoring-Japanese_Calendar.ics

Lab Assistants

webcal://calendars.office.microsoft.com/pubcalstorage/6d826ffz2216669/COED_434-Lab_Assistants_Calendar.ics

Director Free/Busy

webcal://calendars.office.microsoft.com/pubcalstorage/m8qcbqfz1289583/Plagwitz_Thomas_Calendar.ics
  1. How?

  2. “You can subscribe to published calendars if you use a program that supports the WebCal protocol, such as Outlook, Windows Live Calendar, Google Calendar, or Apple iCal” (MS-Office online Help), as well as Yahoo Calendar.

    Is Windows Live Calendar available to everyone with a Windows Live ID?

    Yes, the Windows Live Calendar is available to all Windows Live ID accounts. To learn more about setting up and maintaining your calendar, open Windows Live Calendar Help. (Microsoft Live Services for Moodle User FAQ)

    Windows Live ID = UNCC Live@edu ID

    Using the “webcal://”-links (to be posted also on the LRC website), students will be able to view live LRC schedules  from live@edu  (and many other applications that support the iCalendar format, like listed on

    http://blogs.office.com/b/microsoft-outlook/archive/2007/08/08/publishing-a-calendar-using-office-online.aspx or here):

  3. Application

    Publisher

    Chandler (PIM)

    Open Source Applications Foundation

    Evolution

    Novell & GNOME

    Facebook.com

    Facebook.com

    Google Calendar

    Google

    iCal and iCal Server

    Apple Computer

    Kontact

    The Kontact Team

    Lotus Notes

    IBM

    Microsoft Entourage

    Microsoft

    Microsoft Exchange

    Microsoft

    Microsoft Outlook

    Microsoft

    Windows Calendar

    Microsoft

    Sun Java Calendar Server

    Sun

    Zimbra Collaboration Suite

    Zimbra

     

  4. How to set this up, taken from the Windows Live help:
  5. Sign into Windows live (or later live@edu) with your Windows live (or later live@edu) ID.
  6. On the toolbar, go to Calendar.
  7. Click Subscribe.
  8. Select Subscribe to a public calendar, and then, in the Calendar URL box, paste the “webcal://” link from the LRC website for the tutoring hours or other LRC schedule that you want to keep an eye on. You begin the link either with “webcal:” or “http:”. Note, however, that trying to subscribe to “webcalS” will result in this error: exchange-outlook-calendar-public-folder-office-live@edu-subscribe-webcals
  9. In the Calendar name box, type a name for the calendar.
  10. Next to Color, select a color for the calendar.
  11. Click Subscribe to calendar, and then click Done. Result:
  12. lrc-coed432-calendar-windows-live
  13. This calendar will be live, i.e. every subscriber will see any updates the LRC makes (like for late-breaking changes and cancellations of tutoring hours). Note however, that synchronization is not instantaneous. Give it up to 30 minutes, under normal circumstances.
Categories: e-infrastructure, French, Japanese, Portuguese, Russian, Spanish Tags: , , ,