How the LRC can help you proctoring your computer-based make-up exams

  1. We are testing
    1. whether we can offer proctored make-up exams for students that missed scheduled (publisher website- or Moodle-based)  computerized exams that were held in the LRC. We have not been given additional resources for this service, so we have to set it up as smoothly as possible – as you and your students will desire also.
    2. Alternatively, you could administer your exam in your office, like you used to, but now using your office computer (where presumably you tested the exam in the first place – the LRC can temporarily borrow you a headset
    3. or we could group schedule all remaining students  for a make-up in the main LRC classroom maybe during class meeting (likely more secure and quicker, but taking away from contact hours). Both the presence of the teacher and the lrc director may be required.
  2. The teacher  gives
    1. to  the studentthe exam’s
        1.  step-by-step instructions (depends on your exam website, look at my example here regarding mylanguagelab  tests (version 2012-10): goo.gl/g8q5g),
        2. or, if the exam is self-explanatory to the student (nothing ever seems to be, so if you want to go this route, please be prepared to troubleshoot with your students, the LRC can only help with making step-by-step guides beforehand), the link, i.e. login (e.g. mygermanlab: goo.gl/JUSUC) and exact location  of exam (either path for  manual browsing  or (preferably, if at all possible) a direct link);
        3. duration
        4. deadline
    2. to the LRC coordinator the exam password.  The LRC coordinator publishes the password in LRC Moodle forum “sticky notes” (to which only LRC staff has access).
  3. The student
    1. From her NINERMAILcalendar
      1. prepares a new/meeting request,
        1. “subject: [your course number] make-up exam”,
        2. to “resource:” lrcroomcoed433c @uncc.edu AND lrcroomcoed433d@uncc.edu, our small group rooms,
        3. uses the tab:”scheduling assistant” to find a free (= white, not-blocked) time-slot with the exam duration and before the exam deadline,
        4. and deletes that group room that s/he does not need before actual sending the meeting request (For the quietest experience, s/he should also stir clear of tutoring hours, subject:”up to ####” in the other group room http://mail.uncc.edu/owa/calendar/LRCRoomCOED433c@uncc.edu/Calendar/calendar.html  http://mail.uncc.edu/owa/calendar/LRCRoomCOED433d@uncc.edu/Calendar/calendar.html ).
        5. The student can get help withmaking this meeting request at the LRC reception desk, including booking the room on the fly, but no group room may be immediately available for walk-in clients).
      2. cancels the meeting request if s/he changes her mind, to make the room available to other (we record the check-in time to report offenders who prevent other students from taking their make-up exams). Only in our 2 group rooms next to the reception desk the student can be (loosely) monitored by LRC assistants serving as proctors from behind the reception desk. We can test before term start if your website can use additional security features like Sanako controlled web browsing or Respondus Lockdown browser.
    2. comes to the LRC  shortly before her scheduled time slot,
      1. logs in on the computer in her group room first (to speed things up);
      2. opens her meeting request on the reception desk computer to receive a check-in code from the LRC assistant into the meeting request and “sends update”;
      3. places any personal possession behind the reception desk;
      4. opens the exam instructions (e.g. goo.gl/g8q5g) on the group room computer;
      5. Following instructions therein, goes to the exam website on the group room computer, opens the exam, so that the LRC assistant can type in the password from the LRC Moodle forum “sticky notes” without letting the examinee know the password.
      6. TBA: Will we require  students to get a checkout code? The LRC assistants are not in a position to enforce exam deadlines; your testing software likely should be.
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