Home > audience-is-language-learning-center-temp-staff, audience-is-students, audience-is-teachers > The new way from Fall 2011 how teachers and students check LRC equipment in and out with LRC student assistants

The new way from Fall 2011 how teachers and students check LRC equipment in and out with LRC student assistants

2011/09/01 Leave a comment Go to comments
  1. After  booking an LRC resource, if the resource is a piece of physical equipment (versus a room or tutor hours), the teacher/student needs to check it out from the LRC student assistant in COED433. We are testing the following procedure:
  2. Check-out procedure when picking up
    1. On the secondary screen of the PC at the reception desk (mirroring mode), in whatever browser the LRC assistant is not using, the teacher or student that wants to check out an LRC resource
      1. logs into her university email in OWA/NINERMAIL
      2. opens their “meeting request” with the resource from her calendar
      3. or, if they have no prior meeting request, create one now
    2. the LRC assistant on her screen, views the “meeting request” to make sure
      1. that the checkout time is not in the future OR the item is not past due. If necessary and possible (= no conflicts, duraiton dos not exceed maximum allowed),  adapt the meeting request start time , and end time, but mark in the notes field if the item was returned late
      2. what the item is, including the number (if any)
    3. handles the item
      1. gets the item from storage shelves in COED436; make sure it is the same number as in the meeting request
      2. checks item, with the user, for functionality and completeness
    4. in the MS-Excelfile: checkoutin.xlsm  (auto-loaded during login of LRC assistant, if not open it from the recent files list in MS-Excel or  from c:\temp),
      1. presses button:”check-in code” which generates a unique code in the file and puts it in the windows clipboard)
      2. even if the user has multiple meeting requests in her calendar, the LRC assistant can use the same code for all her meeting requests
    5. in the “meeting request”, in the big notes field at the bottom:
      1. pastes the code at the end of the the subject line
      2. adds necessary remarks regarding broken or incomplete equipment (if any)
      3. sends the updated request
      4. logs the teacher/student out of OWA
    6. If you need large amounts of equipment for an entire class, I recommend having select students access NINERMAIL during class (or prior and wherever they are ready to book equipment), book the equipment for your class hour with meeting requests (1 for each piece of equipment required). The person who booked it has to be present during pickup and is responsible for the equipment. One student can book as many pieces as she can carry. Since I hope to have 2 reception desk computers and 2 LRC assistants at the reception desk, 2 students picking up should make for the fastest checkout process.
  3. Check-in procedure when returning: same as above, in reverse.
Categories: audience-is-language-learning-center-temp-staff, audience-is-students, audience-is-teachers Tags: , , , , , , , , ,

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