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How to ease editing work in MS-Word by automating search/replace operations
- If you frequently have to edit documents according to a large number of editorial rules and regulations
- and if you can partially automate these edit operations (or at least highlight suspicious passages for human review) with Word’s search/replace,
- I can recommend an add-in that can automate even the repeated search/replace operations (like the 57 in the video below)
- and even help you manage your search/replace strings and regular expressions in a spreadsheet which it can load from:
- Greg Maxey’s VBA Find & Replace Word Add-in. See it in action (click for full size):
TwoThree Caveats: :- At this point, I cannot get the add-in to work only in Word 2010. Even if I lower Macro security and allow programmatic access to the VBA project, when trying to launch the add-in from the ribbon, Word 2013 complains: “The macro cannot be found or has been disabled due to your macro security settings”:
. - The automation is only as good as your underlying search/replace operations. (Hint: “Some people, when confronted with a problem, think ‘I know, I’ll use regular expressions.’ Now they have two problems.”)
- I think I will refrain from search/replace during “Tracking changes” – as in the video – , and rather use “Compare documents” after the replace operations – too many quirks otherwise…
- At this point, I cannot get the add-in to work only in Word 2010. Even if I lower Macro security and allow programmatic access to the VBA project, when trying to launch the add-in from the ribbon, Word 2013 complains: “The macro cannot be found or has been disabled due to your macro security settings”:
Categories: service-is-documenting
2010, 2013, add-ins, automation, MS-Excel, MS-Word, regular-expressions, replacing, VBA
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