How to make changes to a meeting request to update/alter a reservation

Home > audience-is-language-learning-center-manager, audience-is-language-learning-center-staff, audience-is-language-learning-center-temp-staff, audience-is-students, audience-is-teachers > How to make changes to a meeting request to update/alter a reservation

How to make changes to a meeting request to update/alter a reservation

2012/01/10 plagwitz Leave a comment Go to comments

You can easily release a reservation of an LRC room or resources, completely or partially (e.g. some of the time when you return an item earlier than anticipated), from your calendar in OWA/NINERMAIL:
By opening the meeting request
1. In (staff:)OWA,
2. go to your calendar
3. find and open your meeting
4. make changes to the meeting, e.g. start and end time
5. click “Send Update”
6. (students:)NINERMAIL: looks like you have to cancel the meeting and recreate it with new times. This may change once we get the calendars used by students set up to autoaccept.
More conveniently, without opening:
1. right-click on and choose delete the appointment (if necessary, the system is smart enough to ask you whether you want to delete an entire series of appointments or only this occurrence; on cancelling, see also here).
2. Or to release the reservation partially (= reduce the time), drag the upper or lower margin to the new desired start or end time.
3. If you are working with a meeting request (which by definition has more than the organizer as participants, unlike appointments you make for yourself on your calendar; be wary of making changes to meeting requests which you are not the organizer of (= you did not initially create the meeting request)), the system offers you – and should should accept – to notify the other participants automatically.
4. Which in this case is not a person, but only (unless other people have been included in the resource booking which can be done) a resource mailbox which, if configured to autoaccept, may still respond to you like so, in this case with an acceptance, since you can not cause a conflict when releasing a resource that had been reserved for you):
6. This also only affects the occurrence you are currently working with, as you can see from the stricken-out recurrence icon that results:
7. This flexibility is one of the main reasons (= better resource utilization) why we introduced this system: so that users who want to visit the LRC with their class/borrow a resource on short (often happens, depending on pedagogy, with a couple off days or less ) notice don’t have to be turned away with no good reason.
8. Just do not try updating from the publically viewable web calendars, those are for “view”-ing only, including by students: