LRC Outlook/Exchange 2010 Calendaring: What happens after the meeting request? Automated or manual responses and reminders

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2011/08/30 plagwitz Leave a comment Go to comments

If you have been invited to a meeting, e.g. a co-taught class in the LRC, you will see in your inbox an email-like meeting request with pre-set answer options:

Wait, there is more: Proposing:
If you followed the instructions in TBA:request meeting, you should immediately get an acceptance response from the resource:
If something went wrong, read the denial response for how to overcome the issue:

there are resource specific policies, like maximum booking duration, listed here: TBA: list resources
if there is a conflict with a prior booking of the resources, please go back to the meeting request scheduling assistant and find a time when the resource is available.
if you requested a recurring/repeating meeting, like for a weekly class meeting in the LRC, there may be individual conflicts. Note that we have set the resource scheduling options for the non-conflicting instances of your request to be accepted (in most cases). For how to deal with the conflicting instances, study the conflict information in the denial response.

Note that the LRC calendars are set up so that the LRC staff is copied (as delegates) on LRC resource requests (as a backup for issues and paper trail for reporting):
If you find you get too many meeting reminders that you do not need, when requesting a meeting, turn the default reminder option off: